How to Receive Payments in QuickBooks



Getting installments in Receive Payments in QuickBooks and keeps up a precise records receivable adjusted. At the point when an installment is gone into QuickBooks Help, the records and fiscal reports are influenced. It’s most likely one of your most loved QuickBooks exercises. Be certain you comprehend the mechanics of recording installments. 

There are various approaches to organize your workday. Do the most troublesome things first. Get significant telephone gets off the beaten path. React to client messages. 

However, almost certainly, one movement outweighs everything else when you see that it should be done: recording installments. While you’re likely cautious with this procedure, it’s important that your activities here are precise. In the event that they’re not, you could either lose cash that you’ve earned or outrage clients by mentioning installments they’ve just made. 

Receive Payments in QuickBooks accompanies some accommodating pre-characterized installment types; nonetheless, you likewise have the adaptability to alter that rundown and include new sorts. 

Receiving (Recording) Payments Mean

In the event that you sell items or administrations on layaway, you should make a receipt in QuickBooks to record the deal. At the point when you get an installment from your client, it should be effectively applied to the open receipt in QuickBooks. Getting installments in QuickBooks Online keeps up a precise records receivable parity. 

At the point when an installment is recorded in QuickBooks, the records and fiscal reports that are influenced are: 


Record Affected  Effect on Account  Budget reports 
Records Receivable  Decrease Balance Sheet
Records Receivable  Increase Balance Sheet 


TIP: You might be asking why there is no effect on Income when an installment is gotten into QuickBooks. On the off chance that you review, in our instructional exercise on How to Create and Send Invoices, we referenced that one of the records influenced when you make a receipt is an Income. Since Income was recorded at the time the receipt was made, there is no change to Income when an installment is gotten. 

TIP: If you get an installment from a client and you have not made a receipt in QuickBooks then continue to the business receipt instructional exercise to enter this installment ― there is no compelling reason to make a receipt. 

The most effective method to Receive a Payment in QuickBooks Online 

Accepting payment in QuickBooks can be abridged in four stages: explore to the QuickBooks Online get installment window, select the customer and receipt the installment is for, enter the installment subtleties, and affirm the installment was applied accurately. 

The four stages to get an installment in QuickBooks Online are: 

1. Explore to the QuickBooks Online Receive Payment Screen 

From the landing page underneath the Customers segment, select Receive Payment as demonstrated beneath: 

the most effective method to get installments in QuickBooks on the web 

Explore to Receive Payments in QuickBooks Online 

2. Enter the Customer Payment Details

Once on the QuickBooks Online Receive Payment screen, the accompanying window should show on your screen: 

step by step instructions to get installments in Quickbooks on the web 

Explore to Enter Customer Payments in QuickBooks Online 

The fields you’ll have to finish as you enter the client installment subtleties seem to be: 

1. Client Name

Select the client’s name starting from the drop. 

TIP: If you have not set up the client data yet, this client doesn’t have any remarkable solicitations in QuickBooks. Try not to continue with accepting this installment. Closeout of this window promptly and follow the means in the business receipt instructional exercise. 

Installment Date

This ought to be the date that you got the installment. 

TIP #1: This date doesn’t affect fiscal summaries, so on the off chance that you don’t have a clue about the definite date that you got the installment, it is OK to make your best speculation here. 

TIP #2: Keep the envelope that the checks come in with the goal that you can utilize the stamp date as your installment date. 

1. Installment strategy

Select the installment technique starting from the drop list. The choices are check, money, or charge card. In the event that you have an Intuit installments account, select charge card for the installment technique, and enter your client’s Mastercard data. When you click the spare catch, QuickBooks Phone Number will process the Visa installment. 

2. Reference no

Enter the check number in this field if the installment strategy was a check. If not, you can enter any information here that will assist you with referencing the installment later on. 

3. Store to

Select the financial balance that you will store this installment to starting from the drop. 

4. Sum got

This field will auto-populate once you select the receipt that this installment applies to in the Outstanding Transactions list. 

5. Checkmark 

Put a checkmark in this section beside the solicitations that the installment is for. 

3. Additional Buyer Payment Details 

To save the client installment subtleties, click the bolt to one side of the additional and new fasten and keep additional and close as demonstrated beneath.

4. Affirm Payment Was Correctly Applied 

To confirm payment was applied to the right customer, select Customers on the left menu bar as indicated below:

Explore to Confirm Customer Center in QuickBooks Online 

Click on the client’s name, as showed underneath: 

Explore to Customer Profile in QuickBooks Online 

Find the receipt number and sum. When you discover it, the Status segment ought to show PAID as demonstrated underneath: 

Find Customer Invoice Status in QuickBooks Online 

QuickBooks will likewise stamp the receipt as PAID. To show the paid receipt, simply click on the Paid status and it will show as demonstrated underneath:

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